Full details of Administrative Assistant

by Dhrubajyoti Haloi
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Administrative Assistant Kya Hai, Administrative Assistant in , What is an Administrative Assistant? Administrative Assistant का क्या काम, Administrative Assistant Responsibilities in , Administrative Assistant Salary in .

An administrative assistant, commonly referred to as an office clerk, secretary or receptionist, performs routine clerical and organizational tasks. They organize files, structure messages. Schedules appointments and also supports the work of other employees. Although administrative assistants work in almost every industry. Many are concentrated in schools, hospitals, government agencies, and legal and medical offices.

Administrative assistants use computer software to create spreadsheets, compose messages, manage databases, and produce presentations, reports, and documents. They may negotiate with vendors, purchase supplies, manage stockrooms or corporate libraries, and obtain data from a variety of sources.

What is Administrative Assistant in

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Administrative Assistant duties and responsibilities include providing administrative support to ensure the efficient operation of the office. An administrative assistant supports managers and employees through a variety of tasks related to organization and communication. They are also given the responsibility of confidential and time sensitive material. Familiarity with a variety of field concepts, practices and procedures. Ability to communicate effectively via phone and email Ensuring that all administrative assistant duties are completed accurately and delivered in a high quality and timely manner. Can direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals, and a wide degree of creativity and latitude is expected. Usually reports to a manager or head of a unit/department.

Administrative Assistants Responsibilities in

  • Organize and schedule meetings and appointments.

  • To assist in the preparation of regularly prescribed reports.

  • Develop a filing system.

  • Maintaining contact lists.

  • Providing general assistance to Visitors.

  • Providing information by answering questions and requests.

  • The work of generating reports is also done by one of the Administrative Assistants.

  • Handling multiple projects.

  • The work of contributing to the team’s effort by fulfilling the related results as required is also done by one of the Administrative Assistants.

  • writing letters and emails to other office workers

  • covering the reception desk when needed

  • The work of handling sensitive information in a confidential manner is also done by an Administrative Assistants.

Administrative assistants perform clerical duties and administrative tasks to support a wide variety of organizations; they are employed in offices in almost every business sector. Most entry-level positions are available to those with a high school diploma and good communication and computer skills, but some administrative assistants may require specialized knowledge related to the industry in which they are working.

Work environment

Administrative assistants work in office environments in a variety of industries. Many are employed in legal and medical offices, and many in government agencies, schools, hospitals, and private enterprises.

Many administrative assistants share offices with a collection of other administrative professionals or work independently in their own office spaces. Usually located close to an executive they assist. Administrative assistants usually have their own computer workstation, and at least one telephone on their desk. They rarely share these workspaces with other company employees.

Office administrative assistants typically work in a quiet, low-stress environment. However, these workplaces can be more stressful at times, such as near deadlines or during tax time.

Unlike many modern business roles, it is rare for administrative assistants to telecommute. This is because their role requires them to communicate with a wide variety of staff members, company customers and other visitors to the business.

What are the qualifications required to become an administrative assistant?

There are currently many entry-level administrative assistant roles that only require a high school education. However, administrative assistants can give themselves a competitive edge by earning an associate’s degree or certificate that shows proven experience in −

  • Database management

  • Office administration

  • Basic computer use, including word processing, database and spreadsheet software

While it is becoming more common for employers to seek executive-level administrative assistants with bachelor’s degrees, according to the U.S. Bureau of Labor Statistics, most administrative assistant jobs also require company-specific training that familiarizes new employees with company procedures. Helps learn about policies and the use of job-specific software and technology.

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